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Board of Education Meeting Minutes August 2, 2023

October 3, 2023 | Filed in Archive

BOARD OF COOPERATIVE EDUCATIONAL SERVICES

Hamilton-Fulton-Montgomery Counties

Johnstown, NY 12095

Click here for a printer-friendly version of the August 2, 2023 minutes.

DATE

August 2, 2023 

PLACE

HFM BOCES Board Room

KIND OF MEETING

Regular Meeting

MEMBERS PRESENT

Harry Brooks, Carmen Caraco, Paula Brown-Weinstock, Rebecca Cozzocrea, Matt Sullivan and Carolyn Wilcox

MEMBERS ABSENT

Kathryn Zajicek

OTHERS PRESENT

David Ziskin, District Superintendent; Jay DeTraglia, Assistant Superintendent; Aaron Bochniak, Assistant Superintendent; Kathi Lewis, School Business Official; William Bordak, HR Director; Maxwell Spritzer, Communications Specialist; Kaylee Heroth, FFA Member, Adam Heroth, Superintendent of OESJ and Christine Eaton, Clerk

CALL TO ORDER

Harry Brooks called the meeting to order at 4:41 p.m.

DISTRICT SUPERINTENDENT’S REPORT

The District Superintendent’s Partnership-Advocacy-Leadership report included:

► Governance Team Protocols

► Kaylee Heroth, – Winner of NYS FFA Oratorical Contest for Prepared Public Speaking

► Core Belief Strategic Planning

► Fulton County Family Empowerment Collaborative

ASSISTANT SUPERINTENDENT FOR EDUCATIONAL SERVICES REPORT

The Assistant Superintendent for Educational Service’s Partnership-Advocacy-Leadership Report included:

► HFM Leadership Retreat

ASSISTANT SUPERINTENDENT FOR BOCES OPERATIONS AND COMPONENT DISTRICT SERVICES REPORT

The Assistant Superintendent for BOCES Operations and Component District Services’ Partnership-Advocacy-Leadership Report included:

► New Cooperative Services (COSER) Applications

APPROVAL OF MINUTES

Rebecca Cozzocrea made a motion, seconded by Carolyn Wilcox to approve the minutes of the June 28, 2023 Regular Board meeting and the July 5, 2023 Reorganizational and Special Board Meeting.  This motion was approved with a vote of five ayes, Brown-Weinstock abstained.

PERSONNEL ITEMS

Upon the District Superintendent’s recommendation, the following personnel items were presented to the Board for acceptance or approval.  All new appointments are contingent upon receipt of Employment Eligibility Verification form.

Personnel Matters Unclassified A-P – Carmen Caraco made a motion, seconded by Matt Sullivan and unanimously carried to accept the following Unclassified Personnel Matters:

A. Probationary Appointments:
Upon the recommendation of the District Superintendent, the Board of Education hereby appoint the individual(s) listed below to a

probationary appointment in the indicated tenure area contingent upon their successful completion of the probationary term and

having received composite or overall APPR ratings of either “Effective” or “Highly Effective” in at least three of the four preceding

years and a rating higher than ineffective.
Item Name Tenure Area/
Position Title		 FTE Assignment Probationary Appointment Start Date Probationary Appointment End Date Certification Status Salary
1 Hogenboom, Jennifer Library Media Specialist / Library Media Specialist 1.0 School Library System / Instructional Resource Center 9/1/2023 8/31/2027 School Media Specialist Permanent Schedule D, Step 24
2 Webb, Amy Special Subjects:  Culinary Careers 7-12 / Culinary Arts Teacher 1.0 CTE 9/1/2023 8/31/2027 Culinary Careers 7-12 Transitional A Schedule C, Step 5

 

B. Tenure Appointments:
Upon the recommendation of the District Superintendent, the Board of Education hereby tentatively grants the following

instructional employee(s) tenure in the indicated tenure area contingent upon successful completion of the

probationary term.
NONE
C. Temporary Appointments
Item Name Position Title FTE Assignment Start Date End Date Certification Salary
1 Peters, Susan Teacher 1.0 Adirondack Academy 9/1/2023 6/30/2024 Spanish 7-12 Permanent $75,000
2 Malatino, Michael* Criminal Justice Teacher 0.5 CTE 9/1/2023 6/30/2024 Law Enforcement Services 7-12, Transitional A (Pending)** Schedule D, Step 11 (prorated)
3 Santelli, Richard* New Visions Education Teacher 0.6 CTE 9/1/2023 6/30/2024 Nursery, Kindergarten & Grades 1-6, Permanent and School District Administrator Permanent Schedule D, Step 20 (prorated)
4 Webb, Amy Curriculum Hours Up to 200 hours CTE 8/3/2023 6/30/2024 Culinary Careers 7-12 Transitional A $25.00/hour
5 Jarabek, Jay Teacher on Special Assignment (Instructional Coach) 1.0 Instructional Services 9/1/2023 6/30/2024 Biology 7-12 Permanent $73,500
6 Abel, Kimberly Positivity Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
7 Barkevich, Sandra Future Business Leaders of America Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
8 Barkevich, Sandra Underwater Robotics Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
9 Brode, Jacob Drama and Glee Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
10 Chatham, Eric Academic Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract (50%)

 

11 Mang, Kasey National FFA Organization Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
12 McGill, Melissa Art Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
13 Napolitano, Karen Academic Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract (50%)
14 Schuyler, Rodney Debate Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
15 Schuyler, Rodney Gaming Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
16 Somerville-Braun, Nathanael Equity and Inclusion Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
17 Stark, Vanessa Yearbook Club Advisor Extracurricular Compensation PTECH 9/1/2023 6/30/2024 n/a Per Article 20 of the BOCES Teachers’ Association Contract
18 Pietro, Christine Regional Summer School Principal Up to 500 hours Regional Summer School 7/1/2023 6/30/2024 School District Administrator Permanent $50.00/hour
*Original appointment 6/28/2023 amended to reflect correct salary schedule and step
*Appointment contingent upon successful completion of all requirements for certification
D. Leave Replacements
NONE
E. Substitutes (Certified)
Item Name Position Title FTE Assignment Start Date End Date Certification Salary
1 Decker, Donna Substitute Administrator Pro Re Nata Any BOCES Location as needed 9/1/2023 6/30/2024 School District Administrator Permanent $500.00/day
2 DeLilli, Robert Substitute Administrator Pro Re Nata Any BOCES Location as needed 9/1/2023 6/30/2024 School District Administrator Permanent $500.00/day
*Hourly or per diem substitute rate as established by the Board of Education
F. Substitutes (Uncertified)
NONE
*Hourly or per diem substitute rate as established by the Board of Education

 

G. Leaves (Unpaid)
Item Name Position Title Assignment Date(s)
1 Hayner, Jessica School Counselor Special Education – Extended School Year 7/3/2023, 7/5/2023
[2 days]
2 Glassett, Morgan Speech Therapist Special Education – Extended School Year 7/3/2023
3 Murphy, Daniella Teacher Special Education – Extended School Year 7/25/2023 – 7/28/2023
[4 days]
Leaves (FMLA)*
Item Name Position Title Assignment Date(s)
1 Denney, Kayleigh Teacher PTECH 9/1/2023 – 6/30/2024 (intermittent)
2 Ross, Shirley Adult Education/ Case Manager ALCE 7/1/2023 – 6/30/2024 (intermittent)
*Time off constitutes use of employee’s leave accruals and, once exhausted, unpaid leave time
H. Resignations
Item Name Position Assignment Effective Date
1 DiMezza, Thomas Teacher (Temporary) CTE 6/30/2023
2 O’Malley, Riley Administrative Coordinator CTE 8/6/2023
3 Hecker, Brittany Teacher on Special Assignment (Instructional Coach) Instructional Services 8/31/2023
4 Gehrlein, Christine Teacher Special Education 8/25/2023
I. Layoffs
NONE
J. Recalls
NONE
K. Terminations
NONE
L. Retirements
Item Name Position Assignment Effective Date
1 Wood, Joanne Teacher CTE 1/12/2024

 

M. Summer (Temporary) Appointments
Item Name Service Area Effort Assignment Start Date End Date Salary/Rate
1 Abbott (Shaw), Heather Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
2 Blanchard, Julie School Counselor Up to 20 days Adirondack Academy 7/1/2023 8/31/2023 Based on per diem rate*
3 Brown, Russell Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
4 Ducharme, Caitlin Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
5 Goebel, Charles Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
6 Haas, Heather Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
7 Halloran, Thomas Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
8 Jones, Maureen Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
9 Keyser, Kayla Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
10 Noel, Richard Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
11 Peters, Susan Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
12 Quinn, Karen Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
13 Sala, Kasie School Psychologist Up to 20 days Adirondack Academy 7/1/2023 8/31/2023 Based on per diem rate*
14 Thombs, Mary Ann Summer Curriculum Work & Professional Learning Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 $25.00/hour
15 Burggraf, Brittny Regents Exam Proctor/Scorer Not to exceed 30 hours Regional Summer School 8/1/2023 8/31/2023 $40.00/hour
16 Catucci, Katie Regents Exam Proctor/Scorer Not to exceed 30 hours Regional Summer School 8/1/2023 8/31/2023 $40.00/hour
17 Dimezza, Anthony Regents Exam Proctor/Scorer Not to exceed 31 hours Regional Summer School 8/1/2023 8/31/2023 $40.00/hour

 

18 Fraser, Mike Regents Exam Proctor/Scorer Not to exceed 30 hours Regional Summer School 8/1/2023 8/31/2023 $40.00/hour
19 Romano, Danielle Regents Exam Proctor/Scorer Not to exceed 30 hours Regional Summer School 8/1/2023 8/31/2023 $40.00/hour
20 Savoie, Kristina Regents Exam Proctor/Scorer Not to exceed 31 hours Regional Summer School 8/1/2023 9/1/2023 $40.00/hour
21 VanWie, Christina Regents Exam Proctor/Scorer Not to exceed 30 hours Regional Summer School 8/1/2023 8/31/2023 $40.00/hour
22 Bailey, Sarah* Speech Therapist 0.8 Special Education – Extended School Year 7/3/2023 8/14/2023 $6,780.45
23 Brown, Michelle** Speech Therapist 1.0 Special Education – Extended School Year 7/3/2023 7/28/2023 Based on per diem rate*
24 Fuentes, Barbara* Teacher 0.5 Special Education – Extended School Year 7/3/2023 8/14/2023 $5,425.00
25 Lozier, Lauren* School Psychologist 0.6 Special Education – Extended School Year 7/3/2023 8/14/2023 $7,262.47
26 McLaughlin, Andrea* Teacher 0.6 Special Education – Extended School Year 7/3/2023 8/14/2023 $6,510.00
27 Rodriguez, Justine* Music Teacher 0.4 Special Education – Extended School Year 7/3/2023 8/14/2023 $3,328.22
*Original appointment 6/28/2023 amended to reflect change to FTE.
**Original appointment 6/28/2023 amended to extend end date.
N. Rescind Appointments – Instructional Personnel
NONE
O. Change of Assignment – Instructional Personnel – Informational Only
NONE
P. Rescind Appointments – Summer (Temporary) Appointments
NONE

Personnel Matters Classified A-O –  Carmen Caraco made a motion, seconded by Matt Sullivan and unanimously carried to accept the following Classified Personnel Matters:

A. Non-Instructional Appointments:  Permanent Status Serving Probation
Item Name Position Title FTE Assignment Probationary Appointment Start Date Probationary Appointment End Date Salary
1 Meola, Anthony Teacher Aide 1.0 CTE 9/1/2023 8/31/2024 $22,155.08

 

B. Non-Instructional Appointments:  Contingent Permanent
NONE
C. Provisional Appointments:  Starting
Item Name Position Title FTE Assignment Provisional Appointment Start Date Salary
1 Costa, Nicole* Transportation Coordinator 1.0 Regional Transportation 7/17/2023 $70,000 (prorated)
2 Pullen, Frank Bus Driver Trainer 1.0 Regional Transportation 8/13/2023 $60,000 (prorated)
Provisional Appointments:  Ending
NONE
*Original appointment approved by the BOE on 5/31/2023 amended to reflect new start date
D. Substitute Appointments
Item Name Position Title FTE Assignment Start Date End Date Salary
1 Insogna, Claudia Substitute School Monitor Pro Re Nata Any BOCES Location, as needed 7/1/2023 6/30/2024 Hourly*
2 Insogna, Claudia Substitute Teacher Aide Pro Re Nata Any BOCES Location, as needed 7/1/2023 6/30/2024 Hourly*
3 Jackson, Kenneth Substitute School Monitor Pro Re Nata Any BOCES Location, as needed 7/1/2023 6/30/2024 Hourly*
4 Jackson, Kenneth Substitute Teacher Aide Pro Re Nata Any BOCES Location, as needed 7/1/2023 6/30/2024 Hourly*
5 Zielinski, Andrea Substitute School Monitor Pro Re Nata Any BOCES Location, as needed 7/1/2023 6/30/2024 Hourly*
*Hourly or per diem substitute rate as established by the Board of Education
E. Leaves (Unpaid)
Item Name Position Title Assignment Effective Date
1 Eckerson, Jessica Teacher Aide Extended School Year Program – Special Education 7/3/2023, 7/12/2023, 7/18/2023, 7/21/2023, 7/28/2023, 8/4/2023, 8/11/2023
[7 days]
2 Houghton, Alyssa School Bus Attendant Regional Transportation 6/12/2023 (.5 day)
3 Vogel, Kayla School Bus Attendant Regional Transportation 6/12/2023
4 Brownell, Karyl Teacher Aide Special Education – Extended School Year Program 7/17/2023

 

5 Cool, Jennifer Teacher Aide Special Education – Extended School Year Program 7/3/2023
6 Drapala, Tara Teacher Aide Special Education – Extended School Year Program 7/20/2023
7 Frank, Natalie Teacher Aide Special Education – Extended School Year Program 7/21/2023
8 Lovisa, Kathleen Teacher Aide Special Education – Extended School Year Program 7/7/2023
7/19/2023 (.5 day)
[1.5 days]
9 Nethaway, Kelsey Teacher Aide Special Education – Extended School Year Program 7/20/2023
10 Sofka, Sue Ellen Teacher Aide Special Education – Extended School Year Program 7/3/2023
Leaves (FMLA)*
Item Name Position Title Assignment Effective Date
1 Fish, Alli Human Resources Specialist Human Resources 6/20/2023 – 7/10/2023
*Time off constitutes use of employee’s leave accruals and, once exhausted, unpaid leave time
F. Retirements
NONE
G. Terminations
NONE
H. Resignations
Item Name Position Title Assignment Effective Date
1 Dronback, Erin Occupational Therapist (School District) Special Education 8/31/2023
2 Webb, Amy Teacher Aide CTE 8/31/2023
I. Layoffs
NONE
Reductions
NONE
J. Recalls
NONE

 

K. Change of Assignment – Information Only
Item Name Position Title Change Assignment From Change Assignment To Effective Date
1 Maxson, Saleena Registered Professional Nurse (School) PTECH (FMCC) 1.0 FTE PTECH (Glebe St) 1.0 FTE 9/1/2023
2 Stewart, Renee Registered Professional Nurse (School) PTECH (Glebe St.) 1.0 FTE PTECH (FMCC) 0.5 FTE
CTE 0.5 CTE		 9/1/2023
3 Wolfe, Nicole Teacher Aide Special Education Adirondack Academy 9/1/2023
L. Temporary Appointments
Item Name Position Title Effort Assignment Start Date End Date Salary/Rate
1 Hanifan, Lorrie* Casual Employee Up to 600 hours CTE 7/1/2023 6/30/2024 $31.00/hour
Original Appointment 6/28/2023 amended to increase effort
M. Summer (Temporary Appointments)
Item Name Position Title Effort Assignment Start Date End Date Salary/Rate
1 Eagan, Michaela Summer Program Work Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 Based on per diem rate*
2 Eaton, Laurie Summer Program Work Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 Based on per diem rate*
3 Lorenzoni, James Summer Program Work Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 Based on per diem rate*
4 Miklic, Audrey Summer Program Work Up to 60 hours Adirondack Academy 7/1/2023 8/31/2023 Based on per diem rate*
5 Marshall, Sabrina** Teacher Aide 0.85 Special Education – Extended School Year 7/3/2023 8/14/2023 $2,918.93
6 Stewart, Renee Registered Professional Nurse (School) Up to 3 days PTECH 7/1/2023 8/31/2023 Based on per diem rate*
7 Smith, Beth Registered Professional Nurse (School) Up to 5 days Special Education – Extended School Year 7/10/2023 8/14/2023 Based on per diem rate*
*Salary/Rate for this period is based upon each employee’s hourly or per diem rate per their collective bargaining agreement.
**Original appointment 6/28/23 amended to reflect change in effort

 

O. Rescind Appointments – Summer (Temporary) Appointments
Item Name Position Assignment Effective Date Previous Appointment Date
1 Holloway, Jerri Physical Therapist (BOCES) Extended School Year 7/3/2023 6/28/2023

Miscellaneous Personnel Items – Carmen Caraco made a motion, seconded by Matt Sullivan and unanimously carried to approve the following miscellaneous personnel items listed below:

BE IT RESOLVED that the Board of Education hereby approves the August 2, 2023 Memorandum of Agreement by and Between Hamilton-Fulton-Montgomery Counties Board Of Cooperative Educational Services and The BOCES Administrators’ Association and authorizes the Board President and District Superintendent to execute said  MOA (SY 23-24 #2)

BE IT RESOLVED, that the Board of Education hereby approves the August 2, 2023 addendum to Assistant Superintendent, Dr. Aaron Bochniak’s employment agreement and authorizes the Board President to execute said addendum, and authorizes payment thereunder.  (SY 23-24 #3)

BE IT RESOLVED, that the Board of Education hereby approves the August 2, 2023 addendum to Assistant Superintendent, Jay DeTraglia’s employment agreement and authorizes the Board President to execute said addendum, and authorizes payment thereunder.  (SY 23-24 #4)

BE IT RESOLVED, that the Board of Education hereby approves the August 2, 2023 addendum to District Superintendent, David Ziskin’s employment agreement and authorizes the Board President to execute said addendum, and authorizes payment thereunder.  (SY 23-24 #5)

BE IT RESOLVED, that the Board of Education hereby approves the revised Non-Represented Salaries, for Non-Represented staff, as recommended by the Chief Financial Officer, for the 2023-24 school year.  (SY 23-24 #6)

SBM Resolution:

WHEREAS, Ms. Kathi Lewis (Ms. Lewis), is currently serving as the School Business Manager and Chief Financial Officer for the Hamilton-Fulton-Montgomery Board of Cooperative Educational Service (BOCES);

WHEREAS, the terms and conditions of Ms. Lewis employment are governed by an employment agreement (Agreement) by and between the BOCES and Ms. Lewis;

WHEREAS, Ms. Lewis, as a result of on-going staffing shortages, and extraordinary circumstances related to her role as School Business Manager and Chief Financial Officer, was not able to utilize all of her entitled vacation leave accruals during the 2022-23 school year.

NOW THEREFORE, in consideration of the mutual promises contained herein, the Board of Education and Ms. Lewis hereby agree to a one-time resolution as follows:

SECTION 1.  The Board of Education will allow Ms. Lewis additional vacation leave carryover of five and one-half days (5.5 days) beyond Ms. Lewis’  contractual cap of forty days (40 days) carried over, from the 2022-23 school year, for a total of forty five and one-half days (45.5 days) of vacation leave carryover brought into the 2023-24 school year.  As a result of the additional vacation leave carryover, Ms. Lewis vacation leave accruals will exceed the sixty five days (65 days) maximum cap, for the 2023-24 school year, as set forth in her Agreement. The additional vacation leave carryover from the 2022-23 school year is for use in the 2023-24 school year.  Ms. Lewis may cash-in an additional twenty days (20 days) beyond the five days (5 days) afforded to her in the employment agreement.  Any additional vacation leave must be used pursuant to her Agreement. All other terms of Ms. Lewis employment shall continue to be governed by her Agreement and shall not be diminished from her present benefits.

SECTION 2.  This resolution shall not represent a precedent with regard to how similar situations may be handled in the future

SECTION 3.  This resolution shall take effect immediately.

CLAIMS AUDITOR REPORTS

Rebecca Cozzocrea made a motion, seconded by Matt Sullivan and unanimously carried to approve the Claims Auditor Reports for the period of June 1, 2023 through June 30, 2023 (SY 23-24 #7)

EXTRACLASS REPORTS

Rebecca Cozzocrea made a motion, seconded by Matt Sullivan and unanimously carried to approve the June 2023 Extraclass report as submitted.  (SY 23-24 #8)

ITEMS TO BE DECLARED SALVAGE

Carmen Caraco made a motion to approve the items for salvage as listed on the Chief Financial Officer’s memorandum dated July 11, 2023.  This motion was seconded by Rebecca Cozzocrea and unanimously carried.  (SY 23-24 #9)

ERIE-I INSTRUCTIONAL TECHNOLOGY CONTRACT CONSORTIUM

Matt Sullivan made a motion, seconded by Rebecca Cozzocrea and unanimously carried to approve the attached resolution authorizing HFM BOCES to participate in the Erie-I Instructional Technology Contract Consortium. (SY 23-24 #10)

REVISED 2023 ESYP CLASSROOM LEASE

Rebecca Cozzocrea made a motion to approve the Revised Special Education Lease for the 2023 Extended School Year Program as prepared and submitted by the Business Office.  This motion was seconded by Carolyn Wilcox and unanimously carried.  (SY 23-24 #11)

GRANTS

Rebecca Cozzocrea made a motion, seconded by Matt Sullivan and unanimously carried to accept the following grant funds, and authorize their suitable appropriation and expenditure, pursuant to State Education Department and/or local approvals:

High School Equivalency (HSE) – $6,394.00 (SY 23-24 #12)

NEW ERA TECHNOLOGY MAINTENANCE QUOTE

Matt Sullivan made a motion, seconded by Rebecca Cozzocrea and unanimously carried to authorize the District Superintendent to execute the HFM New Era Maintenance IPOSS Agreement by and between HFM BOCES and New Era Technology to provide maintenance for the Avaya phone system from July 1, 2023 through June 30, 2024.  (SY 23-24 #13)

LINSTAR CONTRACT PROPOSAL

Rebecca Cozzocrea made a motion to authorize the District Superintendent to execute the Contract Proposal by and between Linstar and HFM BOCES to provide maintenance and support for the Employee Photo ID system effective September 1, 2023 through August 31, 2024.  This motion was seconded by Carolyn Wilcox and unanimously carried.  (SY 23-24 #14)

RFB RECOMMENDATIONS

Pursuant to the competitive bidding process, Rebecca Cozzocrea made a motion, seconded by Carmen Caraco and unanimously carried to accept the RFB recommendations in accordance with and subject to the provisions of the BOCES Bid Numbers: 23-09, 23-10, 23-11, 23-12, 23-13, 23-14, 23-15, 23-16 as noted by memorandum from the Purchasing Official in the following areas:

RFB 23-09 Milk – Skiff’s Dairy, LLC, 188 County Highway 106, Johnstown, NY  12095 (SY 23-24 #15, #15B)

RFB 23-10 Bread –  Bimbo Bakeries USA, Inc., 67 East Main Street, Nelliston, NY  13410 (SY 23-24 #16, #16B)

RFB 23-11 Chemical Products – Hill & Markes, 1997 State Highway 5S, Amsterdam, NY  12010  (SY 23-24 #17,#17B)

RFB 23-12 Paper Products –   Driscoll Foods, 105 Quist Road, Amsterdam, NY  12010 and Hill & Markes, 1997 State Highway 5S, Amsterdam, NY  12010  (SY 23-24 #18, #18B)

RFB 23-13 Ice Cream – Glacierpoint Enterprises Gillette, 47 Steve’s Lane, Gardiner, NY  12525  (SY 23-24 #19, #19B)

RFB 23-14 Groceries – Driscoll Foods, 105 Quist Road, Amsterdam, NY  12010  (SY 23-24 #20, #20B)

RFB 23-15 Meat & Dairy – Driscoll Foods, 105 Quist Road, Amsterdam, NY  12010  (SY 23-24 #21, #21B)

Information Only

RFB 23-16 Net Off Invoice – No vendor submission  (SY 23-24 #22)

RFP EXTENSIONS

Pursuant to the competitive bidding process, Matt Sullivan made a motion, seconded by Carmen Caraco and unanimously carried to accept the RFP extensions as noted by memoranda from the Purchasing Official in the following areas:

RFB 23-02 Student Transportation Services – STA of New York – 50 Venner Road, Amsterdam, NY 12010   (SY 23-24 #23)

ADULT LITERACY AND CORRECTIONS EDUCATION LEASE AGREEMENT

Rebecca Cozzocrea made a motion, seconded by Carmen Caraco and unanimously carried to authorize the District Superintendent to execute the Lease Agreement by and between HFM BOCES and Avinash Moudgil effective July 1, 2023 through June 30, 2024 to provide classroom and office space for Adult Literacy and Corrections Education.   (SY 23-24 #24)

NYCLASS RESOLUTION

Matt Sullivan made a motion to adopt the attached Resolution authorizing HFM BOCES to participate in the NYCLASS program under the NYCLASS Municipal Agreement amended and Restated as of March 28, 2019.  This motion was seconded by Rebecca Cozzocrea and unanimously carried.  (SY 23-24 #25)

SURVEILLANCE 247 SERVICE PLAN

Carmen Caraco made a motion, seconded by Rebecca Cozzocrea and unanimously carried to authorize  the District Superintendent to execute the Service Plan by and between HFM BOCES and Surveillance 247 to provide an on-site repair and maintenance program effective July 1, 2023 through June 30, 2024.  (SY 23-24 #26)

WATERSTONE EDUCATIONAL ADVISORS  – SCOPE OF WORK PROPOSAL- OESJ

Matt Sullivan made a motion to authorize the District Superintendent to execute the Project Proposal by and between HFM BOCES and Waterstone Educational Advisors, LLC to provide workshop services focused on Institutional Equity and Leadership for the Oppenheim-Ephratah-St. Johnsville School District during the 2023-2024 school year.  This motion was seconded by Rebecca Cozzocrea and unanimously carried.  (SY 23-24#27)

UPDATED DISTRICT (BOCES)-WIDE SCHOOL SAFETY PLAN

Matt Sullivan made a motion, seconded by Rebecca Cozzocrea and unanimously carried to adopt the following resolution approving the updated District (BOCES)-Wide School Safety plan:

WHEREAS, the Hamilton-Fulton-Montgomery BOCES Safety Committee periodically reviews and updates polices and associated documents; and

WHEREAS, the regulations call for the District Safety and Emergency Remote Instruction Plan to be reviewed, updated and adopted annually by the Board of Education; and

WHEREAS, The BOCES Safety Committee has proposed updates to the District Safety and Emergency Remote Instruction Plan to include and reflect required legal, policy and procedural updates;

THEREFORE, be it resolved as follows by the Board of Education of the Hamilton-Fulton-Montgomery Board of Cooperative Educational Services;

Section 1.           The proposed updates to the District Safety and Emergency Remote Instruction Plan is attached and has been posted on the BOCES website for a comment period of 30 days and is presented for final Board of Education approval.

Section 2.           This resolution shall take effect immediately. (SY 23-24 #28)

INVESTMENT POLICY #4302

Carmen Caraco made a motion, seconded by Matt Sullivan and unanimously carried to waive the first reading of Policy #4302 Investments and adopt it.  (SY 23-24 #29)

BOARD MEMBER REPORTS AND COMMENTS

Board Members were asked to let the Board Clerk know if they were interested in attended the Annual NYSSBA Convention in October.

Dr. Brooks address speaker Kaylee Heroth and told her that her speech was the most exciting part the meeting.

FUTURE MEETINGS

August 30, 2023 – HFM BOCES Regular Board Meeting – 5pm, HFM BOCES Board Room

ADDITION TO THE AGENDA

Carolyn Wilcox made a motion, seconded by matt Sullivan to add an Executive session to the agenda.

EXECUTIVE SESSION

At 6:35 p.m. Carolyn Wilcox made a motion to go into executive session for the purpose of discussing matters that may lead to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person(s).  This motion was seconded by Matt Sullivan and unanimously carried.

RETURN TO OPEN SESSION

At 6:42 p.m. Matt Sullivan made a motion to return to open session.  This motion was seconded by Carmen Caraco and unanimously carried.

ADJOURNMENT:

With no further business to come before the Board, Matt Sullivan made a motion at 6:43 p.m.to adjourn the meeting. This motion was seconded by Carmen Caraco and unanimously carried.

Respectfully submitted,

 

Christine Eaton
Clerk of the Board

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